I am not unfamiliar with outdoors and camping, but I am a beginner and have recently become a Venture adviser in my Scout unit. As such, I will be more greatly involved in camping and hiking and I am seeking advice from the gear guys here on BF.
We are planning a 2 day/2 night hiking and camping trip--not anywhere hardcore where climbing equipment or sub-zero temperatures would be expected, but more of a moderate outing.
It's hard to get super specific about equipment selection as we don't know where or when you are going. Also, you're going to (and already are) getting guidance coming from conflicting points of view including the ultra lite crowd (ti sporks), the bushcrafter crowd (big emphasis on fire lighting and fixed blades) and the survival/tactical crowd (guns, on a scouting trip? really?).
I need to be budget conscious, but I am not interested in buying cheap/sub-par equipment to "get by" with. I prefer quality at a reasonable price. Thanks in advance!
I've found that large, recognized name brands in the "mid-tier" price range tend to offer very good value. Brands like REI, Kelty, Jansport, Sierra Design, Eureka & North Face aren't going to be on any "best of" lists, but will serve functionally for a good long time. As some others have correctly suggested, focus your energy on pack, sleep system and your core clothing system. The rest can patched together.
Will you please recommend a gear list for me including packs,
I would recommend getting a full sized pack and keeping your personal gear to the smallest kit possible. This will put a small amount of stuff in a big pack, which, as a leader, is what you want when you have a 13 year old kid who is conking out and you need to pull stuff from their overloaded pack to help them. As a leader, you need to be operating well within your personal safety margins and to have a lot slack.
I would target a pack in the 5000 cubic inch/85 liter range. DON'T fill it to capacity with your own stuff and use a packing list to ensure you carry the smallest kit possible. You want extra room in that pack when things go bad.
20f is the standard 3 season warmth category and, IMO, the most versatile. You can go lighter (and colder) but you need to know where you're going and how to do that. The biggest decision is down (will last the longest, is lighter but can get wet) or synthetic (will probably die in 4 or 5 years, is heavier but is warm when wet).
Sleeping pads come in 3 flavors. Closed foam like a Ridge Rest is cheap, indestructible but bulky and uncomfortable. Inflatables like a ThermaRest are a lot more comfortable, less bulky, a bit heavier and cost more. They're more comfortable too. Did I mention that? Lastly, there are frail ultra light options. If money is an issue, just start with a Ridge Rest or a Z-rest.
The answer here depends entirely on how you and your fellow scout leaders are going to handle the trip.
The first issue is fires vs stoves, which is a religious issue. Stoves all the way for me. Fires are hugely inefficient, end up harvesting too much wood from the land and leave behind ugly fire rings.
If you settle on stoves, with a group, the next question is meals and how many mouths you are going to feed on each stove.
For backpacking in a group, I tend to think of 4 people per stove as a maximum. This assumes a cooked meal (as opposed to boiled water in a pouch instant meals) and a large pot. Large aluminum pots are just fine and relatively inexpensive.
The big question for stoves is fuel type. I don't know you or your skills so my "easiest" advice is butane cartridge style stoves. Brands vary year to year. Easiest to operate. I hate them. I prefer alcohol or white gas stoves, but these both require some commitment to learn how to use reliably. If you're going to go with either alcohol or white gas, my recommendation is that you (and your fellow leaders) commit to making tea once a day for 2 weeks so that you learn your stoves like second nature.
More of my ramblings here:
http://home.comcast.net/~pinnah/DirtbagPinner/Stoves.txt
etc. anything and everything YOU would take on a basic trip like this?
Knowledge.
At least one person on the trip should have a first aid or better, a wilderness first aid course, under their belt.
I would think through and discuss group management issues. When leading group hikes, I insist on a leader who is responsible for navigation and who is always in the lead and a leader who is responsible for 1st aid who is always bringing up the rear. In between, I insist on a rule that hikers always wait for the person behind them at intersections so that nobody takes a wrong turn. Sucks horribly to loose hikers.
Suggest "The Complete Hiker" by Colin Fletcher as a good general, how-to resource.
Hope this helps