Thanks to all for their feedback. I say this sincerely because, positive or negative, it all helps us to make our service better and this is my goal as it has been since 1995 when we first went on line. The writer of the short emails in question was mortified when she read your criticisms. She works very hard to do a good job for us and the customers and she in no way intended anything except to inform the customer. As others have mentioned, it is easy to misinterpret the tone of an email and this happened in this case. We do, indeed, have a bunch of premade email messages that we use all day long, but some situations require hand typed notes and sometimes an individual will be on a computer that doesn't have the same notes handy, but no one here is making excuses. We will all try to be more couteous.
As to the "in stock" tags- they are a good indication of what is available, but are only updated hourly and so can be mistaken. We feel they are helpful, though and will keep them.
As far as keeping customers with backorders informed, it is a weak point in our service and something we are working on. Every few weeks we comb the backorders and notify those that have been waiting a long time. Lots of folks don't give us an email address and then complain that they are not notified. Often an email address is communicated incorrectly. We do the best we can.
In our defense, we all work hard all day to give the best service we can. We are constantly updating pages, taking images, making the web site faster, contacting customers, tracking orders and making the whole machine work. No one here calls the customers names and we try to treat everyone with respect.
Although we do make mistakes, our customer service is, actually, extraordinary. Nonetheless, we will try to do better in the future.